Support the management of framework contracts

ESN is looking for an assistant to support the management of framework contracts.

mission

Mission

Support for account managers

  • Filing and analysing incoming requests
  • Support for offers
  • Updating ESN’s intranet and other internal communication tools
  • Internal monthly reporting of running contracts
  • Monthly analysis of ongoing offers and contacts

Support for ESN’s accountant

  • Filing contracts
  • Preparing/checking documents for invoicing
  • Check invoices

Contact with our partners

  • Sharing info about requests
  • Checking incoming info for offers
  • Preparing purchase orders for partners
  • Checking our partners’ invoices
  • Meetings with parners secretary (organising meetings and taking minutes)

Contact with our clients

  • Coordination of the signature of contracts
  • Monthly reporting of running contracts
  • Regular reporting relating to framework contracts
  • Price indexation for the framework contracts
  • Meetings with clients secretary (organising meetings and taking minutes)
profile

Profile

We are looking for a well-organised and meticulous collaborator.

Candidates should have experience in the administration of complex projects and should not be nervous about numbers.

Essential characteristics (please do not apply unless you match all of these):

  • Minimum two years of administrative support experience
  • A sound methodological approach, and a willingness to follow the project management tools and procedures of ESN
  • Very good proficiency with MS Word and Excel
  • Language: Good written and spoken English
contact

Contact

Please send an up-to-date CV and motivation letter using the online form. Candidates matching all of the characteristics listed above will be called for a first interview.